RoboForm review: a password manager and form filler for small teams
⏱ In about 6 minutes
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In this article
The short answer
Short answer
RoboForm is a password manager that also fills in online forms for you. Its Business plan adds an admin centre, secure sharing, security policies, single sign-on (SSO) and reports, at one per-user price. There's a 14-day free trial.
- Good fit: a small team that wants a straightforward password manager with central control, at a modest per-user price.
- Compare first: our best password manager for small business guide covers 1Password, Proton Pass and NordPass.
Plans and prices
Prices below are what RoboForm's pricing pages showed us on 20 October 2026, in Australian dollars. (RoboForm business pricing · RoboForm personal pricing)
| Plan | Price shown | Who it's for |
|---|---|---|
| Business | A$5.33 per user/month, billed annually (multi-year discount available) | Teams and businesses of any size |
| Enterprise | Custom, volume-based pricing | Large organisations |
| Free (personal) | A$0, unlimited passwords on a single device | Trying it out on one device |
| Premium (personal) | A$47.88/year at the regular price | One person, unlimited devices |
| Family (personal) | A$76.00/year at the regular price | Up to 5 Premium accounts |
- Business free trial: RoboForm's help centre says new business accounts start in a 14-day free trial for up to 30 trial users, with a one-time 5-day extension after it ends. (RoboForm help)
- Personal offer when we checked: RoboForm showed 33% off new Premium subscriptions, with the banner saying the offer ends 31 October. That made Premium A$32.00 for the first year, renewing at A$47.88/year. This is a personal plan offer, not the Business plan.
- 30-day money-back guarantee on Premium and Family, per the personal pricing page.
What the Business plan includes
From RoboForm's business pricing and business pages, checked 20 October 2026:
- Separate work and personal vaults for each employee
- An admin centre for onboarding, security policies, reports and audits
- Secure, granular password sharing and role-based access control
- SSO and SCIM integration with identity providers such as Microsoft Entra, Okta and Google Workspace
- Dark web monitoring and breach alerts, plus a security dashboard showing password health
- A built-in authenticator for two-step login codes, and passkey support
- Detailed activity logs and exportable reports
- Priority 24/7 support and a dedicated account manager
- A free RoboForm Family plan for personal use, for businesses with 10 or more paid licences
Fix it: step by step
The time guides are rough, for a team of about 5–20 people.
Step 1: List your shared logins (30 minutes)
Write down the accounts more than one person uses. Our staff reuse passwords guide explains why this matters.
Step 2: Start the 14-day trial with two or three people (1 hour)
Import a handful of logins and try sharing a folder before you roll it out to everyone.
Step 3: Set a long master password and two-step login (15 minutes each person)
Our two-step login guide walks you through it.
Step 4: Roll out to the whole team (1–2 hours)
Invite everyone from the admin centre and set your password rules.
Step 5: Add it to your leaver steps (ongoing)
Remove access on someone's last day. See removing access when someone leaves.
Quick pick
Quick pick: RoboForm (product details from RoboForm's official pages, checked 20 Oct 2026. Not hands-on tested. No ratings. Prices in A$ as shown to us; confirm on the vendor's site.)
- For small teams: RoboForm Business. Admin centre, secure sharing, SSO and breach monitoring. A$5.33 per user/month, billed annually. 14-day free trial. → See RoboForm Business
- For one person: RoboForm Premium. Unlimited devices. A$47.88/year at the regular price; 33% off for new users when we checked (offer listed as ending 31 October). → See RoboForm Premium
Comparing password managers? See our password manager guide or all our quick picks.
Honest limits
Free: the Small Business Password & Access Checklist
A 1–2 page checklist that turns this article into a to-do list: which accounts to protect first, how to set up shared access, and what to do when someone joins or leaves.
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Frequently asked questions
Is there a free version of RoboForm?
Yes. RoboForm Free covers unlimited passwords on a single device. For a team, the Business plan has a 14-day free trial. (RoboForm personal pricing)
Does RoboForm work with single sign-on?
RoboForm says its Business plan integrates with identity providers including Microsoft Entra, Okta, Google Workspace, Ping and OneLogin, for SSO and automatic user provisioning. (RoboForm for Business)
What does "form filler" mean?
As well as logins, RoboForm can fill in details such as names and addresses on online forms, which saves typing.
Can staff keep personal passwords separate?
Yes. RoboForm says each Business user gets separate work and personal vaults.
Related guides
- Password managers
- Which password manager should my small team use?
- My staff reuse passwords: how to fix it this week
- Removing access when an employee leaves
Sources
All links checked and loading on 20 Oct 2026.
- Vendor pages (checked 20 Oct 2026): RoboForm business pricing · RoboForm personal pricing · RoboForm for Business · RoboForm help: company account creation and trial
- Grand Idea Studio: RoboForm password regeneration research
About our review process
We pick products from official information and say clearly when we haven't tested something hands-on. Commissions may influence which products we choose to cover, but not our assessment of them. See how we work.